Purchase Order Control
The Purchaser Order Control system is designed for the input, authorization and maintenance of requisitions and purchase orders, from the time of entry to the receipt of the material. A received purchase order is automatically forwarded to the
A/P module pending receipt of the vendor’s invoices.
The operator can match the vendor’s invoice to the received purchase order thereby approving the invoice for payment. Pricing discrepancies (between the value of the purchase order at the time of receipt of the material and the value of the vendor’s invoice) are resolved in either the inventory or the cost-of-sales account as required by the operator and the situation.
The "InTerAct" system maintains a landed average unit cost of well as a landed average unit burden cost. These costs are determined at the time of receipt of material and then updated, as required, upon receipt of the various vendor invoices. The on-hand and on-order quantities are maintained upon receipt of purchase orders.
There are other programs available in the Purchase Order system to provide for a screen display of a purchase order and other various reports to expedite and control all stages of purchase order processing from inception to receipt.
System Features:
 | Integrated with Inventory
Control to accept either automatic requisitions for buyer approval or provide the buyer with an on-line inquire/review process for the buy decisions and requisition generation |
| Multiple warehouse control when used with the Inventory
Control module |
| On-line Purchase Order & Status inquiries with hardcopy printout options for inquiry or expediting |
| Provides for authorization-to-purchase using purchase order dollar values and associated executive authorization signatures or passwords |
| Provides for vessel and container information (ship via) |
| Standard or custom form for purchaser order |
| Automatic transmission of P.O. to supplier via EDI 850 |
| Automatic transmission of P.O. to supplier via dial-up communications to vendor computer |
| Full P.O. amendment and authorization capability |
| Provides for multiple ship dates per line item on a purchase order |
| Allows inquiry and reporting of all received material ending a match to vendor invoices for material and burden costs processing and reconciliation. |
| Immediate and/or batch processing of receipts and purchase orders |
| Automatic generation of back-orders for partial receipts |
| Tracks and calculates new lead times by product |
| Maintains landed average inventory cost, landed average burden cost and standard
cost |
| Maintains last purchase price |
| Accepts received, back ordered and cancelled entries at time of receipt of materials |
| Maintains and accepts several critical expediting dates
Prints Purchase Orders, approved P.O. register and receiving register |
| Reprints an P.O. as requested and all back ordered P.O.’s |
| Multiple and independent client processing |
| User defined chart of accounts |
| Flow through to Accounts Payable of received P.O.’s for a match to the vendor’s invoice |
| Flow through to the General Ledger of all journal postings |
| Provides for the match of vendor invoices to received purchase orders, with necessary processing of variances to both the inventory landed average cost and the general ledger
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